JOB DETAILS

Job Title

:

Secretary

Reporting to

:

Chief Happiness Officer / Corp. Admin Support

Subordinates

:

-

Age Requirement

:

25 – 40 years

Minimum Education

:

Degree

Years of Experience

:

At least 3 years

Certifications / Licenses

:

IELTS (If available)

JOB DESCRIPTION

JOB PURPOSE/MAIN FUNCTIONS:

1. Provide administrative services to the Administrative Division
2. Fulfilling the daily routine secretarial and administrative functions of all the employees going on leave of any     divisions of the MSE Group.

OPERATIONS AND BUSINESS PROCESS:

• Answers, screens and directs incoming calls and unattended calls of the Division. Records message accurately & provide all relevant information.
• Schedules appointments and maintains calendar of the Manager/s i.e. meetings within MSE Management and Clients.
• Arranges business itineraries and coordinates the Division’s travel requirements
• Takes dictation and types all general correspondences, ensuring accuracy.
• Receives and assists visitors and telephone callers. Notify the Division about the visitor’s arrival. Then direct the visitors by the correct route to the concerned office and arrange for tea/coffee for the visitor.
• Composes outgoing communication & ensures that follow ups/responses are made.
• Schedules and organizes marketing/client meetings, prepares Minutes Staff meeting & makes necessary follow ups.
• Sorts, reads and annotates incoming mail and documents and attaches appropriate file to facilitate necessary action of Manager/s.
• Filing of correspondences & documents effectively on a daily basis. Maintains a list of all Files stating its proper location and maintain a proper Filing system in a most modest and professional manner to be easily accessible by concerned staff members.
• Liaises and follows-up with the concerned employees and companies promptly for proper execution on pending matters as and when required.
• Do tracking of all outgoing mail
• Ensures that the fax, photocopier & Printer always have sufficient papers and toners in it.
• Maintains secrecy and confidentiality of documents
• Always maintains good housekeeping.
• Participation in Company Events
• Assisting in all Company Events
• Attending all Social Events
• Relieving Duties:
• Obtaining Hand Over Notes and understanding the relieving duties;
• Relieving the Administrative employee and performing the assign duties well and beyond expectations;
• Submitting proper and complete Turn Over files.
• Taking the initiative to learn all Admin works and other duties.
• Carries out additional duties that may be given from time to time by your Managers.

SKILLS AND COMPETENCY

Qualified candidates should possess the following skills and competencies:

• Computer Skills
• MS Office
• Clerical Skills
• Typing Skills
• Business Correspondence